Job Summary:

The Executive Director is the chief executive and administrative officer of the organization and reports directly to the Board of Directors and its Executive Board. The Executive Director is responsible for all administrative management functions, including but not limited to: coordination of the chamber programs; organizational structure and procedures; motivation of volunteers; income and expenditures; recruitment, visitation and retention of membership; employment, training, and supervision of staff; development, implementation and interpretation of policy; maintenance of the facility; and short-term and long-range planning. The Executive Director serves as the “face of the chamber” and will provide leadership, vision, guidance and strategic direction for the organization.

Essential Duties and Responsibilities

Management and Administration

• Provide general oversight of the organization and its day-to-day operations.
• Direct the activities on behalf of the Board of Directors to ensure implementation of programs and services for membership.
• Performs as a liaison between the Board, staff, and members to maintain and carry out the Chamber programs.
• Monitors legislation which could affect the membership and prepares statements or assists the Chair of the Board of Directors in making statements of the Chamber’s position on public issues.
• Prepares the Board agenda and maintains the minutes and records.
• Motivates and inspires Chamber volunteers.
• Responsible for structure and activities of all committees.
• Ensures that Chamber policy, as established by the Board, is properly recorded in minutes and indexes in the policy manual.
• Ensures physical Chamber facility is properly maintained.
• Represents the Chamber in meetings of local, state, and national organizations.
• Leads any fundraising events to generate non-dues income to support chamber operations.
• Hires, trains, directs, evaluates and provides all administrative action of chamber and CVB staff.
• Coordinate, facilitate, and market the annual Leadership Spearfish program.
• Coordinate and execute Chamber sponsored events, keeping in mind the Chamber mission.
• Represent the Chamber as a speaker, facilitator, or observer at various meetings and events.

Membership Development

• Ensure the membership is maintained at a level necessary for adequate income for the operation of the Chamber programs.
• Ensure the chamber provides quality member benefits and services.
• Oversees the retention of existing members and recruitment of new members.
• Develops and monitors marketing strategies to promote the benefits of membership to engage new members and sustain them.
• Oversees correspondence to members and non-members.

Fiscal Management and Budgeting

• Develops, presents, and recommends a balanced Chamber budget to ensure expenditures are directly related to the program goals and also ensures that the Chamber operates in a fiscally responsible manner.
• Approves expenditures within the approved budget.
• Oversees preparation of monthly financial statements of income and expenses.
• Oversees monthly invoicing, deposits, and bank balances.
• Ensures fiscal duties are adequately segregated.
• Serve as a correspondent on Chamber bank accounts.
• Prepare/oversee RFP’s for major Chamber purchases/services.

Strategic Vision and Planning

• Works with the board on developing and implementing a strategic plan.
• Performs annual review of programs and committee structures, and recommends necessary changes to the Board.
• Assists committee chairs in recruiting committee membership.
• Maintain consistency in programs run through the Chamber and monitors progress to ensure goals are being met.
• Researches community needs and anticipates community long-range problems and recommends programs to counteract those problems.
• Reviews and recommends changes to the current organizational structure to ensure that the organization is effectively geared to function with maximum efficiency in the anticipation, identification, and solution of Chamber or community problems.
• Review and maintain by-laws and organizational policies and procedures as set forth by the Chamber Board of Directors.
• Review proposals or projects that originate at Board meetings or in committees.